Office Manager

About the position:

We are looking for a highly organized and proactive Office Manager/Administrative Assistant to take ownership of our office operations and administrative processes. In this role, you will be responsible for maintaining a well-functioning office environment, coordinating administrative processes, and providing executive support to the CEO. This position is well-suited for someone who is organized, discreet, and enjoys being the go-to person who keeps everything on track.

Responsibilities:

• Oversee daily office operations to ensure a smooth, well-organized work environment
• Manage office supplies, vendors, and service providers, including coordination and administrative follow-up
• Assist with document preparation and administrative paperwork
• Maintain internal records and databases, ensuring all information is accurate and up to date
• Assist in organizing internal events, meetings, and team initiatives (in collaboration with HR).
• Track employee vacations and sick days and maintain related records
• Prepare workstations for new employees, including equipment, access rights, and all necessary setup
• Manage internal benefits programs, including adding employees to insurance lists, collecting receipts for sports activities and parking, and handling related administrative tasks
• Provide administrative and organizational support to the CEO, including selected business and personal tasks
• Manage the CEO’s LinkedIn page from an administrative perspective, including replying to messages and comments (not content creation)
• Handle ad hoc tasks with a high level of ownership, accuracy, and discretion

Requirements:

• At least 1 year of experience in an Office Manager, Executive Assistant, Administrative Assistant, or similar role
• Strong organizational, multitasking, time management skills
• Ability to work independently, take initiative, and manage priorities effectively
• Strong attention to detail and problem-solving skills
• Excellent verbal and written communication skills
• Ability to work efficiently in a fast-paced environment and meet deadlines
• Proficiency in Google Workspace and strong overall computer skills
• Experience with AI tools (e.g., ChatGPT) or the ability to learn them quickly

Why join VIDEN Growth?

• Flexible working hours from 11:00 AM to 7:00 PM, Monday through Friday.
• A 3-month paid trial period (onboarding) to ensure a good fit for both parties.
• Access to paid English courses to improve your language skills.
• Comprehensive medical insurance coverage.
• Collaborative and supportive work environment with opportunities for growth and advancement.
• Competitive salary and benefits package (monthly bonuses system).
• Opportunity to work with a diverse client base and make a real impact on their digital success.
• Regular team-building events, workshops, and training opportunities.